Incidents · part of Safety & Compliance

Incident Reporting Software The corrective action was closed. Did it actually work?

Report an incident or near miss on a short form with photos. Containment and corrective actions chase their owners, closure is refused while any are open, and an effectiveness check comes back weeks later to ask whether the fix held.

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The basics

What is incident reporting software?

Incident reporting software is where employees record workplace incidents and near misses: what happened, where, who was involved, and photos. It routes each report for review and investigation, assigns containment and corrective actions with owners and due dates, approves closure, and reports trends by type, department, month and cost.

In most plants a near miss is a remark at shift handover and an incident is a form in the EHS officer's drawer. Actions are agreed in a meeting and chased by email. Six months later the same forklift crossing causes another incident, and nobody can show whether the first corrective action was done, or whether anyone checked it.

Features

Safety management software for the shop floor

Incident and near miss reporting

Separate forms for incidents and near misses, with type, severity, area, shift, people involved, injury and days lost. Photos and witness statements go on as tagged evidence, with thumbnails you can click to enlarge.

Incident investigation and classification

The head of the department where it happened reviews the report first. The EHS step then classifies it as reportable or not, records the authority and reference when it is reportable, and writes up the root cause.

Containment, corrective and preventive actions

Each action has an owner, a verifier and a target date, with a reminder before it is due and up to three escalation levels after. The owner cannot verify their own action.

Closure only when the work is done

The closing approval is refused while any action is open, and the incident page shows what is holding it and who has it. You can also make closure wait for effectiveness checks.

Effectiveness checks after the fix

When an action is verified, a check is scheduled for later: by default 30 days for corrective and 90 for preventive actions. A check marked not effective asks for a follow-up action and keeps reminding until one is raised.

Safety alerts with acknowledgement

Send an approved alert to everyone, or to chosen departments, roles or people. Each recipient acknowledges it, the alert shows who has and who has not, and the rest get reminders.

Connected

Incidents doesn't live alone

Every incident, action, check and alert form sits in the same form designer and workflow designer as your other controlled forms, so your EHS team can add a field or change an approver without a developer. Analysis reports can group by any dropdown field they add.

Standards and industries

EHS software for manufacturing sites

IndustryStandardWhat you get
All manufacturingISO 45001Incident and near miss reporting, investigation, corrective action, and checking that actions worked
IndiaFactories Act, 1948Reportable incidents tracked with the authority, reference and date reported. The statutory form itself is not generated.
United StatesOSHA injury and illness recordkeepingReportable flag, people involved and days lost. OSHA 300 logs are not produced.
FAQ

Incident reporting questions people ask

Still unsure? Ask our team.

What is a near miss?

A near miss is an event that could have hurt someone or damaged property but did not, such as a load slipping off a forklift and landing beside a worker. Near misses come from the same causes as injuries, so recording and acting on them is the cheapest way to prevent the next incident.

What is the difference between a near miss and an incident?

An incident caused harm: an injury, ill health, damage or a spill. A near miss had the same potential, but nobody was hurt and nothing was damaged. YourBrand keeps them as separate records with their own forms, and a near miss can link to an incident raised later.

How do you write an incident report?

Record when and where it happened, who was involved and what they were doing, what happened in plain words, any injury, and the immediate action taken. Add photos and witness statements while they are fresh. The YourBrand incident form asks for each of these, and the evidence tab holds the photos.

What is the incident investigation process?

Contain the risk, collect evidence and statements, find the root cause, agree corrective and preventive actions, then check later that they worked. In YourBrand this follows the workflow: supervisor review, EHS classification and investigation, actions with owners and verifiers, and closure approval.

What is EHS?

EHS stands for environment, health and safety: keeping people safe at work and limiting a site's harm to the environment. In a plant it covers incidents and near misses, hazards, safety alerts, statutory reporting and the actions that follow.

Does it calculate LTIFR or produce statutory forms?

No. YourBrand records days lost per person and whether an incident is reportable, with the authority, reference and date reported. Frequency rates such as LTIFR, and forms such as Factories Act Form 18 or the OSHA 300 log, are not generated.

Can we change the incident form and approval steps?

Yes. Every field, dropdown value, step, approver, reminder and escalation is set in the form designer and workflow designer. The analysis report can group by any dropdown field you add.

Make your next corrective action stick

We walk through it with your own parts and documents. It takes about 30 minutes.

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