Documents · part of Document Control

Document Control Software Put the current revision in front of every operator, and only that one.

Keep drawings, SOPs, work instructions and specifications in controlled folders with revision history. Changes go through an approved request, and the people who need to know confirm they have read the new revision.

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WI-ASM-014 · Final assembly, ball valve 2 inch Rev C current

CCurrent rev

2Superseded

18 of 22Read and acknowledged

4Used by parts

Rev C · torque values updatedPublished from DCR-2026-0063, 6 NovCurrent
Rev BPublished 14 MarSuperseded
Assembly departmentFolder: Work Instructions / AssemblyEdit
Read acknowledgement4 operators, line 2Pending

The basics

What is document control?

Document control is how a company makes sure people work from the right version of a controlled document. Every drawing, SOP and work instruction has an owner, a revision, an approval before release and a record of what changed. Superseded revisions are kept for history but taken out of use.

The real risk is the printout taped to the machine. A drawing gets revised, the new PDF lands in a shared folder, and line 2 keeps building to Rev B for three weeks. When the auditor asks who approved the change and who was told, you go looking through email.

Features

A document control system for drawings, SOPs and work instructions

Revision control with history

Each document has one current revision. Publishing a new one marks the old one superseded, and obsolete documents stay on record but out of use. Every revision keeps its file, notes and publish date.

Folders and permissions

Organise documents in a folder tree. Give users or departments view, edit or manage rights on a folder or a single document, and sub-folders inherit unless you set their own list.

Approved document changes

Create, revise or obsolete a document through a change request with your own approval steps. Closing the request publishes the new revision and links it back to the request.

Distribution and read acknowledgements

Choose the departments a change goes to and mark it as needing training. Each person confirms they have read it, and you see who has not.

Preview and part usage

Open a document's preview, revision history and the parts that use it on one page. Drawings linked to part revisions show which part revisions they belong to.

Customer document submissions

For engineered orders, track each document sent to a customer against the sales order: transmittals, approval status, comment resolution sheets and resubmissions.

Connected

Documents doesn't live alone

Document change requests run on the same approval engine as engineering changes, and ECRs list affected documents. Controlled forms let you design the document control screens, and AI Search finds text inside every controlled file.

Standards and industries

ISO document control software for IATF 16949 and AS9100

Industry	Standard	What you get
General manufacturing	ISO 9001	Control of documented information: approval, review, revision status, distribution and retention
Automotive	IATF 16949	Engineering drawings and specifications controlled per part revision, with change records
Aerospace and defence	AS9100D	Controlled access by user and department, superseded revisions kept out of use

FAQ

Document control questions

Still unsure? Ask our team.

What is a document control system?

A document control system stores controlled documents with their revision history, decides who can see and change each one, routes changes for approval and records who was told. YourBrand does this for drawings, SOPs, work instructions, specifications and forms.

What is a controlled document?

A controlled document is one whose content affects product quality or how work is done, so changes to it must be approved and tracked. Drawings, SOPs, work instructions, inspection plans and specifications are typical examples.

What are the ISO 9001 document control requirements?

ISO 9001 asks you to approve documents before use, review and update them, identify changes and the current revision, make the right version available where it is used, prevent use of obsolete documents and keep records of it all.

What should a document control procedure include?

Who creates and approves each document type, how documents are numbered and revised, how changes are requested and approved, how people are told about a new revision, and how obsolete copies are withdrawn. YourBrand enforces the approval and distribution steps.

What is the purpose of document control?

To make sure everyone works from the current, approved version, and that you can prove who changed what and why. It stops scrap and rework caused by outdated drawings and instructions.

What are document control best practices?

Keep one current revision, restrict edit rights by folder, route every change through approval, ask the people affected to acknowledge it, and keep superseded revisions on record but out of use.

Can a small team use it?

Yes. Start with folders, revisions and permissions, and add approval workflows and read acknowledgements when your procedure needs them.

Get every team working from the current revision

We walk through it with your own parts and documents. It takes about 30 minutes.

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